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Purchasing Assistant - Tony's Fine Foods in West Sacramento at Tony's Fine Foods

Date Posted: 4/13/2018

Job Snapshot

Job Description

POSITION PURPOSE 

Provides administrative support to the Buyers. Assists with the organization and execution of company projects and functions. Handles details of a confidential nature. Keeps Buyers well informed of activities and provides assistance to Purchasing staff.

 

EEO/VETERANS/DISABLED

ESSENTIAL FUNCTIONS AND BASIC DUTIES 

  • Responsible for the effective and accurate performance of assigned clerical and purchasing functions.
  • Executes against reports such as the daily lost sales reports and open purchase order reports and compiles information to share with the buyers, operations and vendors as necessary.
  • Actively resolve issues or concerns that pertain to work related and assigned tasks. Facilitates a “problem-solver” approach—identifies the problem, offers solutions and executes/delivers results.
  • Stays educated on development, changes and trends related to industry.
  • Follows up with suppliers regarding status checks on purchase orders.
  • Creates and adjusts purchase orders as needed.
  • Prepares a variety of documents, reports and records including Returns to Vendors and Package Changes.
  • Assists and supports department personnel as needed. Resolves requests, questions and problems promptly.
  • Obtains and conveys information such as inventory checks as needed.
  • Completes miscellaneous purchasing duties and clerical duties as assigned.
  • Responsible for establishing and maintaining effective, professional business relations with suppliers. Obtains and conveys information courteously and promptly. Maintains and projects the Company’s professional reputation. Promotes goodwill and conveys a positive image of the company.
  • Interacts with internal customers—provides data and communicates regularly between the IPAR team and Operations, Inbound Logistics, Pricing, Accounts Payable, Marketing, SRM and RCM.
  • Keeps management informed of area activities and of any significant problems or concerns.
  • Attends and participates in meetings as required.
  • Completes special projects as assigned.

Job Requirements

QUALIFICATIONS:

Education/Certification:

  • High school graduate or equivalent related experience
  • Associate degree desirable 

Experience:

  • 1-2 years of professional business experience in purchasing, category management, sales or related fields
  • System Implementation preferred 

Knowledge:            

  • Proficient in all Microsoft Office applications
  • Knowledge of purchasing and inventory policies and procedures
  • Understanding of document formats, spreadsheets and business communication 

Skills/Abilities:

  • Ability to work will independently, prioritize and complete tasks in a high pressure environment
  • Ability to be discreet and handle highly confidential information
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Solid analytical, creative and problem solving ability
  • Well organized and attentive to detail